Hiring New Employees: How Long Does Onboarding Take?

Hiring new employees is always on your to-do list as a business owner. Yet, it can be a more complex task to complete. It can be a pretty stressful process.

You can become overwhelmed by too many options with so many qualified candidates. Yet, you may hesitate to hire excellent employees because you must figure out how to integrate them into your company.

Learning how long does onboarding take is a critical piece of growing your staff. Keep reading for information about new employee onboarding and a general timeframe for the process.

Role Complexity

Roles with higher complexity may need more time dedicated to on-the-job training. They might have training programs, mentorship chances, or complex tasks that take longer. If the hiring manager has yet to set an exact timeline for onboarding the new employee, they should plan for it to take at least a few weeks.

The manager should build trust and a good relationship with the new employee during the hiring process. This helps with job satisfaction and productivity. They should also assess the employee’s current skills and hire them based on what they can bring to the business and what training they need.

Company Size and Structure

Onboarding processes for new employees can vary depending on the size and structure of a company. Small and medium-sized businesses have shorter onboarding times because they need more employees. A small team can introduce a new hire to the organization.

Larger companies have a more complex structure, so their onboarding process takes longer. Some businesses need more steps in their onboarding process, like background checks and verifying credentials. They also have more extended training and orientation for new employees.

Industry Requirements

The length of the onboarding process can depend on the industry requirements. Generally, the more complex the position, the longer the onboarding process may take.

In healthcare, onboarding can take up to two months because of extensive training and compliance. In sectors like retail, onboarding may take as little as two weeks, depending on the complexity of the role.

No matter the industry, taking enough time to onboard new employees is crucial. This helps them understand their role and the company they work for.

Training and Orientation Programs

The onboarding process takes a few weeks. It starts with orientation and introduction. Then, it ends with job-specific training.

New employees learn about the company’s mission and purpose during orientation. They also meet their team and learn who to contact for questions or needs.

Training and orientation programs help employees connect with the organization and understand their jobs. These programs also provide autonomy and support, which leads to job satisfaction. Onboarding should continue for the new employee’s first few months of employment.

Employees learn the company’s culture during orientation and training and understand their expectations. When setting up the onboarding process, it’s essential to understand the workload for each position.

Employee Experience

New employees should have gone through a thorough onboarding process before entering the office. The company should have introduced them to its policies and job expectations.

When employees start, they should get detailed training. This training covers the basics and teaches them how to do well. On average, onboarding new employees can take a few weeks or months. Yet, this timeline can vary depending on the size and complexity of the organization.

An effective onboarding process sets new employees up for success. It ensures a positive, seamless experience as they join the team.

For a more employee experience of onboarding process, you may consider the highly skilled recruiters of headhunter.


Best practices suggest aiming for between 4-6 weeks for a customized onboarding process. We can use this timeline to assess the new hire’s needs and train them.

To give new employees a great start, spending time customizing their onboarding is essential. The onboarding process could overwhelm or confuse the new employee if we rush.

This can also cause frustration among the existing staff. To ensure the new employee fits well in their role, customize their onboarding experience.

Technology and Tools

New employees must learn about the tools and technology to do the job well. They should review and discuss these things with their team. This will help them become comfortable and knowledgeable in their position.

One helpful practice is to make a timeline that shows new employees the steps to follow when they start working. This timeline should include a list of all the tools and technologies the employee will need to use.

Legal and Administrative Requirements

When onboarding new employees, meeting legal and administrative requirements is crucial. Each country and state has laws and regulations for businesses about employment and onboarding.

The time it takes to onboard new employees can differ based on business needs and location. You need background checks, employee manuals, tax forms, social media background check, health care plans, and employment contracts to meet the requirements.

Employers must gather personal information, like ID cards, proof of address, and other onboarding documents. Onboarding can take a day or two for quick, straightforward contracts to weeks or months for more complex arrangements.

Businesses need legal and administrative support to keep up with labor laws and avoid legal issues.

Ongoing Support

A business needs to add new clients to its services. For a good onboarding process, you should talk to the person, tell them what to expect, make a timeline and plan, write down each step, and offer help.

The best training schedule should give enough time for each step. It should also consider the time needed to fix problems, test the system, and train users. The hiring process should be able to change if the direction or goals of the organization change.

It should include enough ongoing help to make sure the client has a smooth transition. Giving ongoing support reduces risks, keeps customers from leaving, improves customer service, and strengthens the relationship between the customer and the business.

Knowing How Long Does Onboarding Take

Onboarding can take anywhere from one day to a month, depending on company size. A successful onboarding process should be tailored to the individual employee and the business.

As a leader, knowing how long does onboarding take and paying attention to the onboarding timeline and expectations is essential to ensure a smooth transition for your new hire. Use onboarding to start employees off on the right foot!

Was this article helpful? Check out the rest of the updates from our blog!

Related Posts